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In the vibrant and ever-evolving vacation rental market of Valencia, Spain, agility and precision are the name of the game. For VLC Host, a growing short- and mid-term rental management company, delivering excellent guest experiences while juggling dozens of properties wasn’t just a challenge—it was beginning to feel impossible.
From student housing to corporate stays and holiday rentals, VLC Host was managing a complex portfolio that required more than spreadsheets and manual workflows. What they needed was a tech partner—not just a tool—and that’s where Hostify came into play.
The Starting Point: Too Many Tools, Not Enough Time
Like many fast-scaling rental operators, VLC Host started with what worked—until it didn’t.
“We were managing everything through a combination of separate tools,” explains the VLC Host team. “One tool for guest messaging, another for calendar syncing, and a lot of manual work in between. It was time-consuming, inefficient, and honestly, stressful.”
As booking volume increased—particularly from platforms like Airbnb, Booking.com, and mid-term portals like Idealista or Spotahome—the team began to feel the growing pains.
Main challenges included:
- Fragmented systems that didn’t ‘talk’ to each other
- No centralized calendar or pricing tool
- Limited automation for repetitive tasks (like messages or contract handling)
- Clunky manual updates that often led to double bookings or delays
- Lack of visibility across short- and mid-term rental performance
They knew something had to change—fast.
The Search for the Right PMS
The VLC Host team wasn’t looking for just any software—they were looking for something reliable, flexible, and purpose-built for their unique business model. After testing several platforms and coming up against limitations—especially with mid-term bookings—they found Hostify.
“Hostify stood out immediately,” they say. “It didn’t just promise flexibility, it delivered it—from short to mid-term stays, from guest messaging to calendar management, everything could be tailored to our needs.”
Why Hostify? Flexibility, Functionality, and Phenomenal Support
VLC Host quickly realized that Hostify checked all the boxes—and more. What made the biggest difference?
✅ Unified Dashboard for Total Control
Hostify offered a sleek, intuitive interface that brought together calendars, availability, pricing, and guest data in one place. No more jumping between systems.
✅ Support for Mid-Term Stays
Unlike many PMS platforms that only focus on short stays, Hostify supports longer-term rentals natively. This allowed VLC Host to easily manage bookings of 30+ nights for students, digital nomads, and business travelers without extra workarounds.
✅ Powerful Automation
With smart automations for messaging, reviews, pricing, and reporting, the team drastically cut down manual work—freeing up hours every week.
✅ Seamless Channel Integration
From Airbnb and Booking.com to niche platforms, Hostify’s built-in channel manager allowed for instant updates and reduced overbooking risk to nearly zero.
✅ Responsive, Human Support
“Honestly, the support team is one of the best parts of Hostify,” says the VLC Host team. “They listen. They resolve. And they genuinely care about helping us succeed.”
The Migration: Smooth, Fast, and Worry-Free
Switching PMS solutions can be a nightmare—but not with Hostify.
VLC Host was able to migrate their entire portfolio in just 24 hours, with the help of a dedicated Hostify account manager and IT support. Data, reservations, availability, and rates were transferred seamlessly.
“It felt like Hostify had done this a thousand times before. They walked us through every step and made sure nothing fell through the cracks.”
Real Results: More Bookings, Less Busywork
Since adopting Hostify, VLC Host has seen measurable results that have changed how they operate:
📈 Increased Direct Bookings
Thanks to the customizable direct booking engine, VLC Host has built a stronger brand identity and driven more direct traffic—reducing reliance on OTAs.
🕒 Saved Dozens of Hours Weekly
Automated guest messaging, synchronized calendars, and template-based communication cut down on hours of admin work each week.
🧾 Streamlined Mid-Term Management
Lease generation, tenant info management, and utility tracking are now handled in one place, making the mid-term rental process effortless.
🔗 Better Guest Experience
VLC Host has improved the guest experience from the booking to the check out. With an Integrated messaging tool and faster response times they have led to better reviews—and more repeat stays.
What’s Next for VLC Host?
With Hostify as their foundation, VLC Host is looking to scale their portfolio and expand their offering—especially for mid-term digital nomads and international students.
They’re exploring:
- Analytics dashboards to optimize performance
- Automated upsells and guest personalization
- Additional direct booking incentives for returning guests
“Hostify gives us the infrastructure to grow,” they say. “We’re no longer limited by systems—we’re guided by strategy.”
Final Thoughts: Our Advice for Other Property Managers
“If you’re feeling stuck in a loop of tools and manual tasks, do yourself a favor and talk to Hostify. We’ve been there—drowning in bookings, systems, and stress—and switching was the best decision we’ve made.”
Hostify isn’t just software. It’s a growth partner, a time saver, and a foundation for the future.🚀 Ready to scale like VLC Host?
Book a free demo with Hostify and discover how smart tech can simplify your operations and help your rental business thrive—whether you manage 5 properties or 500.
